The exhibitors agree to mount their exhibition stands during the hours established. Once the assigned time lapses, the organizer will take any stands that were not occupied by the responsible party, who in term will forfeit the right to participate in the event and to receive any refund.
Setting up of the stands will occur without exception on November 18th 2015, between 9:00am and 5:00pm.
Dismounting the stands will occur without exception once the Fair is concluded on November, 20th at 5:00pm.
Once this time passes, the service staff will begin dismounting the stands, furniture, and other items.
The exhibitors may not abandon or dismount their stands, nor pack their material, before the Expo is over.
The exhibitors must provide with proper anticipation the license plate, model and color of the car and the name of the driver and passengers which whom they’ll be entering the area in which they’ll be mounting and dismounting the stands, during the provided timeframe.
Access will only be granted for registered vehicles which should leave once mounting and dismounting is completed. The unpacking of materials will occur only in those areas designated by Hotel administrators.
Each exhibitor will be provided with the time required to accomplish the unpacking of materials determined by the transit of exhibitors registered in the area. At all times, any rules or requirements established by the personnel of the Hotel must be obeyed.
Under no circumstances, are any activities or actions that could damage or alter the Hotel permitted - during the mounting or dismounting of stands - like carpentry, painting, welding or other activities that damage or could damage the Hotel. Any activity that could damage furniture and/or materials provided by the organizers for use by the exhibitors during the Expo is also prohibited.
Any damage caused by the exhibitor to the building and/or other aforementioned objects should be paid for by the exhibitor at a price determined by the damaged party.
Neither the Organization of American States, nor the organizers will be responsible for damages or loses exhibitors who do not comply with the form and time provided for mounting and dismounting may suffer.