THE SECRETARY GENERAL,
In the exercise of the
powers conferred upon him by Articles 108 and 112 of the OAS Charter and Articles 4, 8,
and 12 of the General Standards to Govern the Operations of the General Secretariat,
CONSIDERING,
That to provide a full
range of services effectively, efficiently, and consistent with its mandates and needs,
the General Secretariat has reorganized existing dependencies and created new ones;
That the establishment
of a mechanism to assist the Secretary General in coordinating, integrating, supervising,
and directing the work of those dependencies is essential to the success of its
reorganization efforts,
RESOLVES:
I. ESTABLISHMENT AND COMPOSITION OF THE
EXECUTIVE COMMITTEE
1. The Executive Committee of the General
Secretariat (hereinafter referred to as "the Executive Committee" or "the
Committee") is hereby established as the principal entity within the General
Secretariat responsible for assisting the Secretary General in coordinating, supervising,
integrating, and directing the policies, Services, and activities of the General
Secretariat.
2. The Executive Committee shall include
the following members:
the Secretary General;
the Assistant Secretary General;
the Chief of Staff;
the Executive Secretary for CIDI;
the Assistant Secretary for Management;
the Assistant Secretary for Legal
Affairs;
the Executive Secretary of the
Inter-American Commission on Human Rights;
the Executive Secretary of the
Inter-American Drug Abuse Control Commission ("CICAD");
the Executive Coordinator of the Unit for
the Promotion of Democracy;
the Chief Trade Advisor of the Unit for
the Promotion of Trade;
the Chief of Staff, in Charge of the
Secretariat of the General Assembly, the Meeting of Consultation, the Permanent Council,
and Conferences;
the Director of the Unit for Sustainable
Development and the Environment;
the Director of the Unit for the
Promotion of Tourism; the Director of the Unit of Social Policy and Education; the
Director of the Department of Public Information;
the Director of the Department of
Fellowships; and
the Director of the Department of Legal
Services.
3. In order to assure that the objectives
of the Executive Committee are best achieved, the Secretary General may modify its
membership. Such changes in the Executive Committee's membership shall be implemented by
way of Directives of the Secretary General.
II. FUNCTIONS AND RESPONSIBILITIES
The Executive
Committee shall assist the Secretary General in the supervision, coordination and
direction of the work of the General Secretariat of the Organization of American States.
In the furtherance of these purposes, the Executive Committee shall provide information
and advice to the Secretary General on the following matters:
a. Policies and guidelines for the
preparation and execution of the Program-Budget;
b. Policies and guidelines for the
preparation and execution of programs and projects pursuant to mandates of the member
states;
c. Participation of the General
Secretariat at meetings of the Organization;
d. Responses to specific mandates from
the political organs of the Organization;
e. Administrative policies and procedures
of the General Secretariat;
f. Compliance with cooperation agreements
and relations with other organs and entities, both within and outside of the
Inter-American System;
g. Assessment of trends and developments
in the Hemisphere that may affect the duties, functions and structure of the Organization;
h. Juridical and political matters
affecting the member states in which the organization may be able to assist; and
i. Any such other matter of concern to
the Organization, at the discretion of the Secretary General.
III. MEETINGS
1. The Executive Committee shall meet
regularly at least once a month. The Secretary General may schedule regular meetings at
more frequent intervals by way of Directive, and may call special meetings as he deems
necessary.
2. All members of the Executive Committee
are obligated to attend its meetings. A member who cannot attend must name an alternate
from the administrative dependency directed by that member.
3. The Secretary General is the Chairman
of the Executive Committee. When he is absent from Headquarters or otherwise unavailable,
the Assistant Secretary General shall take his place. When both the Secretary General and
Assistant Secretary General are unavailable, the Chief of Staff shall serve as Chairman.
4. The Inspector General may attend all
Executive Committee meetings as an observer.
5. In accordance with the agenda items
under consideration, the Secretary General may invite advisors, other officials of the
General Secretariat, and experts from outside the General Secretariat to attend and
participate in Executive Committee meetings.
IV. SUBCOMMITTEES AND WORKING GROUPS
The Secretary General
may establish subcommittees and working groups of the Executive Committee to study and
make recommendations on specific issues. Unless otherwise directed by the Secretary
General, those subcommittees and working groups will adopt their own procedures and
operating guidelines.
V. SECRETARIAT SERVICES
1. The Office of the Secretary General
shall provide secretariat services to the Executive Committee, and a senior member of that
Office shall serve as the Executive Secretary of the Committee, however, in accordance
with the Committee's requirements, other dependencies of the General Secretariat shall
supplement those services as requested by the Chief of Staff.
2. The Executive Secretary of the
Committee shall prepare the agenda for each meeting in accordance with the directions of
the Secretary General and shall circulate it, together with all relevant documents, prior
to the date of the meeting.
3. The Executive Secretary of the
Committee shall maintain summary minutes of the meetings.
VI. EFFECT, AMENDMENTS AND REPEALS
1. This Executive Order shall take effect
on the date on which it is signed.
2. This Executive Order supersedes all
present norms, regulations and practices of the General Secretariat to the contrary.
Date: October 8, 1996
Original: English
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