The National Coordinating Office is committed to the success of the XXXV OASGA. The following check-list is provided for
invited special guests. It includes all necessary steps for their participation in the Assembly.
Request entry visa to the United States if necessary.
Send attending request to the OAS General Secretariat
no later than April 5, 2005.
Send
registration form to OASGA Coordinating Office
by fax or mail no later than April 5, 2005.
Make hotel reservations through the
Housing Bureau no later than May 1, 2005.
Organizations seeking to be invited to
attend the XXXV OAS General Assembly as special guests, in accordance
with Article 10 of the Rules of Procedure, must present their requests
to the General Secretariat at least 60 days in advance (April 5,
2005) of the opening of the Assembly session.
Those requests must contain the following
information for each individual desiring to attend: Full name, date
and place of birth, social security number (for U.S. residents),
or passport number (for foreign residents).
Although up to three persons may be accredited from
each organization, seat limitations will permit no more than one
representative per organization in the plenary session.
Credentialing/Registration
In order to receive assembly credentials, all
invited special guests must submit a completed
completed paper registration application.
To submit the application by fax please send the completed
Registration form to (202) 458 3929 and mail two passport type photographs (with name and country printed on back) to:
Office of the Secretariat to the
General Assembly
17th Street and Constitution Avenue, NW
Washington , D.C. 20006
Fax: (202) 458 3929
Please ensure that all information is accurate, current and complete. The sequence in which an individual's name is shown on the pre-registration form will be used for the photo identification badge and access authorization lists.
Invited special guests will be
issued identification cards, which may be picked up at the Papagayo
Room of the Fort Lauderdale Renaissance Hotel.
*Late registration facilities will be available at this same location and hours.
For security reasons, identification cards must be displayed during all General Assembly activities.
Accommodations
In addition to the registration application all
invited special guests must send
the
Arrival and
departure information to the Office of the Administrative
Director by fax at (202) 647-1301, or by e-mail:
xxxvoasga@yahoo.com
The host country has made advance
room allocations for all attendees in the official hotels. Room reservations at the official hotels are to be made
directly with the
Housing Bureau.
All room reservations, without exception, must be confirmed before May 1, 2005. After that date, advance reservations will be released and the National Coordinating Office will not be responsible for reservations at the designated hotels.
Each attendee is responsible for settling
room, business service, incidental and other charges directly
with the hotel.
Upon check-in, each attendee will be required to confirm an account and arrange with the hotel for settlement. All accounts must be settled by payment in U.S. dollars, negotiable travelers checks or major credit card.
Security
All participants will be required to
wear credentials issued by the OAS in order to gain access to the
Convention Center and other venue areas. To ensure the security of
attendees, all persons entering these venues will be required to
undergo security screening (metal detector, briefcase/handbag
inspection, etc.) at meeting and event access control points.
Visa Requirements
Invited special guests of the countries whose citizens need entry visas for the U.S. must submit their applications beforehand to the nearest embassy or consulate in accordance to the following
guidelines
Ground Transportation
Transportation will be provided
between the Convention Center and the official hotels. The schedule
will be available at the information desks in the Conference Center.
The official hotels provide shuttle service to and from the Fort
Lauderdale International Airport.
Invited special guests who stay in
hotels that are not on the official list must make their own
arrangements for transport and for payment of the service.
guidelines