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The Secretary General, in accordance with
the authority conferred on him in Articles 115 and 119 of the Charter of the Organization
of American States, issues the following Executive Order with respect to
THE DUTIES OF THE ASSISTANT
SECRETARY GENERAL
I. General duties
In accordance with Article 121 of the
Charter of the Organization of American States, the Assistant Secretary General has the
following duties: (1) he is the Secretary of the Permanent Council; (2) he serves as the
advisory officer to the Secretary General; (3) he acts as his delegate in all matters that
the Secretary General may entrust to him; and (4) during the temporary absence or
disability of the Secretary General, he performs the functions of the latter.
II. Duties derived from his role as
Secretary of the Permanent Council
1. To act as Secretary of the
Inter-American Committee on Peaceful Settlement, which functions as a subsidiary organ of
the Permanent Council (Article 8 of the Statutes of the Permanent Council, in consonance
with Article 83 of the Charter).
2. To act as Secretary of the organs and
committees of the Permanent Council (Article 8 of the Statutes of the Permanent Council).
3. To perform the functions of Secretary
of the Permanent Council when it acts provisionally as an Organ of Consultation pursuant
to article 12 of the Inter-American Treaty of Reciprocal Assistance. Likewise, to act as
Secretary General of the Meeting of Consultation of Ministers of Foreign Affairs when it
is convoked to serve as Organ of Consultation in application of the Inter-American Treaty
of Reciprocal Assistance and the Meeting is held at the seat of the Organization of
American States (article 27 of the Regulations of the Meeting of Consultation of Ministers
of Foreign Affairs, to serve as Organ of Consultation in application of the Inter-American
Treaty of Reciprocal Assistance).
4. To act as Secretary of the Preparatory
Committee of the General Assembly (Article 121 of the Charter, in consonance with Article
91.c of the same).
5. To have under his authority the Museum
of Modern Art of Latin America, which was established as an independent unit under the
jurisdiction of the Secretary of the Permanent Council by General Assembly resolution
AG/RES. 321 (V-E/77) (Executive Order No. 78-4).
III. Duties during the absence or
disability of the Secretary General
The Assistant Secretary General perform
the functions of the Secretary General during the temporary absence or disability of the
latter (Article 121 of the Charter).
In the event that the office of Secretary
General shall become vacant, the Assistant Secretary General will assume his duties until
the General Assembly elects a new Secretary General for a full term (Article 114 of the
Charter).
IV. Advisory functions
1. The Assistant Secretary General shall
be the principal adviser of the Secretary General in all matters relating to the personnel
policies of the General Secretariat. In performing this function he shall carry out
activities such as the following:
a. Preside over the Classification and
Promotion Review Board.
b. Preside over the Selection Committee
for P-5 level posts.
c. Oversee the functioning of committees
or boards which the Secretary General may create to advise him on matters such as control
of vacant posts and reduction of personnel.
2. Preside over the Publications Board
(Executive Order No. 69-6).
3. Participate in meetings of the
Advisory Board as stipulated in Executive Order No. 80-1.
V. Functions by delegation of the
Secretary General
The following offices, areas, or
activities of the General Secretariat shall be under the direct authority of the Assistant
Secretary General by delegation of the Secretary General:
1. The Office of Secretariat of the
General Assembly, the Meeting of Consultation, and the Permanent Council (Executive Orders
75-1 and 78-2).
2. The Office of Conferences, Documents,
and Language Services, (Executive Orders 75-1, 75-14 and 78-2).
3. The Permanent Secretariat of the
Inter-American Commission of Women (Executive Orders 75-1 and 78-2).
4. Matters referring to relations with
the Inter-American Specialized Organizations (Executive Order 78-2, corr.1).
VI. Rescindment or amendment of
previous Orders
By this Order, Executive Orders 75-1 and
78-2 are modified in the following manner: sections 2.b. (i), (ii) and (iii) of Executive
Order No. 75-1 and section b(i) of Executive Order 78-2 are revoked.
VII. Effectiveness
This Executive Order shall enter into
force on the date of its signature.
Alejandro Orfila
Secretary General
Date: April 1, 1980
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