G E N E R A L S E C R E T A R I A T
ADMINISTRATIVE MEMORANDUM NO. 89
Article 74 of the General Standards requires FEMCIDI to pay a fifteen percent contribution to the Regular Fund for technical supervision and administrative support (the 15% contribution) based on the "total net amount of programs." It further provides that the 15% contribution is to be deducted during budget execution based upon FEMCIDI's obligations, and that deobligated FEMCIDI resources are not subject to the 15% contribution upon being reprogrammed and re-obligated.
The purpose of this Administrative Memorandum is to establish, within the administrative and accounting capabilities of the General Secretariat, measures to assure that Article 74 is duly observed. Of particular importance is the adoption of safeguards that will ensure that funds obligated for one programming cycle and subsequently deobligated are not subject again, upon being programmed, to the 15% contribution to the Regular Fund.
1. For each fiscal period, the 15% contribution owed by FEMCIDI to the Regular Fund will equal 15% of the total amount of contributions received from the Member States for programming during that period by the date established for the receipt of those funds under Article 17 of the FEMCIDI Statute.
2. At the beginning of each quarter of the fiscal period, the Secretariat for Administration shall debit FEMCIDI and credit to the Regular Fund a quarterly installment of the fifteen percent contribution owed by FEMCIDI to the Regular Fund for that fiscal period.
3. All FEMCIDI funds which are deobligated and/or otherwise returned to the General Secretariat by Executing Agencies shall be credited to FEMCIDI and available for reprogramming. Those deobligated and/or returned funds shall not be subject to another fifteen percent contribution.
4. For the purpose of assuring transparency and documenting compliance with this Administrative Memorandum, the Secretariat for Administration shall maintain adequate records and accounts of all FEMCIDI's funds which are deobligated and/or otherwise returned by the Executing Agencies.
This Administrative Memorandum supersedes any contrary provision, regulation, or practice of the General Secretariat.
IV. ENTRY INTO FORCE
This Administrative Memorandum shall enter into force on the date it is signed.
James R. Harding