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 GENERAL STANDARDS TO GOVERN THE OPERATIONS OF THE GENERAL SECRETARIAT

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GENERAL STANDARDS TO GOVERN THE OPERATIONS OF THE GENERAL SECRETARIAT[1]

CHAPTER VI

DISCUSSION AND APPROVAL OF THE PROGRAM-BUDGET

            Article 96.  Presentation and Complementary Information.  The Secretary General shall present the proposed program-budget to the Preparatory Committee and shall send a copy thereof to the Chair of CIDI at least ninety days before the opening date of the General Assembly session, together with the following:

a.  A statement indicating the general orientation of the program-budget;

 

b.  A calculation of the Regular Fund quotas that correspond to each Member State;

 

c.  An estimate of the voluntary contributions needed to finance the activities programmed that are to be charged to the OAS Development Cooperation Fund (OAS/DCF); [2]

 

d.  An estimate of miscellaneous income of each fund;

 

e.  A list of any other resources from public or private funds that have been offered to finance programs or projects of the Organization; [3]

 

f.  A report on the status of the assets, liabilities, and balance of the Regular Fund and of the OAS/DCF; a statement on variation in the balance of both funds; a report on the collection of Regular Fund quotas and contributions to the OAS/DCF from the Member States; and a projection of the cash flow needed for the General Secretariat to carry out its activities without financial problems;

 

g.  An evaluation of the Organization's activities for the previous three years;

 

h.  The proposal, with supporting reasons, on what should be the overall budget levels for the following year, by fund, as referred to in Article 100;

 

i.  A report on transfers between chapters made in the preceding fiscal period; and

 

j.  Any other information requested by the Preparatory Committee of the General Assembly to facilitate the analysis of the proposed program-budget.

            Article 97.  Participation by the Various Dependencies of the General Secretariat in the Discussion of the Program-Budget.  To the extent and in the manner determined by the CAAP, the various dependencies of the General Secretariat shall submit any information requested of them.

            Article 98.  Schedule for Review of the Proposed Program-Budget.  The General Secretariat shall notify the Member States of the schedule established each year by the Preparatory Committee of the General Assembly, as it sees fit, for review of the program-budget before its presentation to the General Assembly.

            Transmission to the Member States, by the General Secretariat, of the report submitted by the Preparatory Committee of the General Assembly on the proposed program-budget shall follow the time frame established in the Rules of Procedure of the General Assembly, unless, upon receipt of a report from the Subcommittee on Administrative and Budgetary Matters, the Preparatory Committee decides to change the time frame for its study and transmission.  

            Article 99.  Committee on Administrative and Budgetary Affairs.  The General Secretariat shall support the functions of the Committee on Administrative and Budgetary Affairs of the Permanent Council (CAAP), which is the technical body in charge of advising the Permanent Council on all matters related to the management of the General Secretariat and to the formulation, discussion, approval, execution, evaluation, and monitoring of its program-budget.  

            The CAAP shall also be the Subcommittee on Administrative and Budgetary Matters of the Preparatory Committee and shall examine the proposed program-budget of the General Secretariat sent to it by the Preparatory Committee of the General Assembly for consultation, for the purposes set forth in Article 112 (c) of the Charter, and shall submit to the Preparatory Committee any observations thereon which it deems appropriate, within the deadline set by that Committee.  

            Article 100.  General Guidelines.  The Secretary General shall submit, together with the proposed program-budget, a proposal on the overall budget level for the next year.  The General Assembly shall define the general financial parameters for the budget formulation for the following fiscal period, considering the current mandates, the working proposals of the Secretary General, and other statements, which the Member States may make.  The decision adopted by the General Assembly on this overall figure in considering the proposal by the Secretary General and the opinion of the Preparatory Committee thereon, shall be used as a guide in formulating the proposed program-budget for the next year.  

            Article 101.  Effective Period of the Resolution on the Program-Budget.  Regulatory provisions that may be included in the resolution approving the program-budget shall only be in force during the respective year, unless expressly established otherwise in the said resolution. 

            Article 102.  Financing of the Program-Budget.  The appropriations shall be financed with the quotas, voluntary contributions of the Member States, and income from other sources.  The General Assembly shall set the annual quotas in accordance with the scale that it establishes.  

            Article 103.  Calculating the Amount of Quotas.  In calculating the amount of annual quotas to be assigned to the Member States, the General Secretariat shall take into account:

a.  Total appropriations required for execution of the program-budget;

b.  Reimbursement that should be made to the Reserve Subfund;

c.  The balance of the Operations Subfund;

d.  The amount of the Reserve Subfund;

e.  The unobligated balance from appropriations of the previous fiscal period; and

f.  Estimated miscellaneous income, unless the General Assembly decides to use such income for other purposes.

            Article 104.  Authorization and Publication.  Approval of the program-budget by the General Assembly shall constitute authorization to the Secretary General to allocate funds, contract obligations, and make payments within the approved appropriations and for the purposes and objectives established.  

            The Secretary General shall send a copy of the program-budget to each Member State no later than forty-five days before the beginning of the fiscal year.

 

[1].  Adopted by the General Assembly through resolution AG/RES. 123 (III-O/73) and amended through resolutions AG/RES. 248 (VI-O/76), AG/RES. 256 (VI-O/76), AG/RES. 257 (VI-O/76), AG/RES. 301 (VII-O/77), AG/RES. 359 (VIII-O/78), AG/RES. 404 (IX-O/79), AG/RES. 438 (IX-O/79), AG/RES. 479 (X-O/80), AG/RES. 671 (XIII-O/83), AG/RES. 672 (XIII-O/83), AG/RES. 731 (XIV-O/84), AG/RES. 791 (XV-O/85), AG/RES. 842 (XVI-O/86), AG/RES. 981 (XIX-O/89), AG/RES. 1036 (XX-O/90), AG/RES. 1137 (XXI-O/91), AG/RES. 1321 (XXV-O/95), AG/RES. 1322 (XXV-O/95), AG/RES. 1. (XXV-E/98), AG/RES. 3 (XXVI-E/99), AG/RES. 1725 (XXX-O/00), AG/RES. 1839 (XXXI-O/01), AG/RES. 1873 (XXXII-O/02),AG/RES. 1909 (XXXII-O/02), AG/RES. 2059 (XXXIV-O/04), AG/RES. 2156 (XXXV-O/05), AG/RES. 2157 (XXXV-O/05), AG/RES. 2302 (XXXVII-O/07), AG/RES. 2353 (XXXVII-O/07), AG/RES. 2754 (XLII-O/12), AG/RES. 2755 (XLII-O/12), AG/RES. 2756 (XLII-O/12), AG/RES. 2778 (XLIII-O/13), AG/RES. 2817 (XLIV-O/14), AG/RES. 1 (XLVIII-E/14), AG/RES. 2889 (XLVI-O/16), AG/RES. 1 (LII-E/17), AG/RES. 2923 (XLVIII-O/18), AG/RES. 1 (LIII-E/18), AG/RES. 2940 (XLIX-O/19), AG/RES. 2942 (XLIX-O/19), and by the Permanent Council through resolutions CP/RES. 652 (1033/95), CP/RES. 703 (1122/97), CP/RES. 761 (1217/99), CP/RES. 910 (1568/06), CP/RES. 919 (1597/07) and CP/RES. 1062 (2069/16) pursuant to the authority conferred by the General Assembly in resolutions AG/RES. 1319 (XXV-O/95), AG/RES. 1382 (XXVI-O/96), AG/RES. 1603 (XXVIII-O/98), AG/RES. 2257 (XXXVI-O/06), AG/RES. 1 (L-E/15) and CP/RES. 1219 (2425/23), respectively.

[2] [3]. Paragraphs eliminated by the Permanente Council through CP/RES. 1219 (2425/23) dated April 20, 2023.