GENERAL STANDARDS TO GOVERN THE OPERATIONS
OF THE GENERAL SECRETARIAT OF THE ORGANIZATION OF AMERICAN STATES

OEA/Ser.D/I.1.2 Rev. 17

29 October 2014

Original: Spanish/English

 

Espaņol

 

 

INDEX

 

Chapter I 

NATURE, FUNCTIONS, AND STRUCTURE OF THE GENERAL SECRETARIAT

Article 1. Nature
Article 2. Promotion of Relations Among the Member States
Article 3. Functions
Article 4. Structure
Article 5. Secretariat functions
Article 6. Personnel and Secretariat Services for inter-American Agencies
Article 7. Seat

 

Chapter II

THE SECRETARY GENERAL AND THE ASSISTANT SECRETARY GENERAL

Article 8. The Secretary General
Article 9. Participation in Meetings
Article 10. Notice of Threats to Peace and Security
Article 11. Reports
Article 12. Powers
Article 13. Other Powers
Article 14. Responsibility
Article 15. The Assistant Secretary General
Article 16. Autonomy, Privileges and Immunities, and Rank

 

Chapter III

 

PERSONNEL

Subchapter A: TYPES OF PERSONNEL

Article 17. Types of Personnel and Other Human Resources
  a. Personnel (also "staff members" or “employees”)
    i. Career Service Personnel
    ii. Personnel on Continuing Contracts
    iii. Personnel on Fixed Term Contracts funded by the Regular Fund
    iv. Personnel on Fixed-Term Contracts funded by funds other than the Regular Fund
    v. Trust Personnel
    vi. Secretaries, Executive Secretaries, and Directors of the Inter-American Judicial Committee, the Inter-American Commission on Human Rights, Specialized Organizations, and entities, contracted in accordance with Article 22 of these General Standards
    vii. Managerial Personnel
    viii. Local  Personnel
    ix. Associate Personnel
  b. Other human resources
    i. Independent consultants and contractors
    ii. Interns
    iii. Volunteers
    iv. Young Professionals
  c. Financing
Article 18. Career Service Personnel
  a. Phase-out of Career Service
  b. Special Rights of Career Service Personnel
  c. Salary and Other Benefits
Article 19. Personnel Appointed Under Continuing Contracts
  a. Eligibility and Appointment
  b. Eligibility List
  c. Duration, Termination, and Indemnification
  d. Mobility and Reemployment
  e. Pension Rights
  f. Promotion
  g. Training
  h. Salary and Other Benefits
Article 20. Personnel Appointed Under Fixed Term Contracts Financed by the Regular Fund
  a. General Characteristics
  b.i. Series A Contracts
    ii. Series B Contracts
    iii. Special Mission Contracts (SMCs)
  c. Salary and Other Benefits
  d. Pension Rights
  e. Transitory Provision
Article 20 bis. Personnel Appointed Under Fixed-Term Contract Financed by Funds Other than the Regular Fund
  a. General Characteristics
  b. i. Series A Contracts
      ii. Special Mission Contracts (SMCs)
  c. Salary and Other Benefits
  d. Transitory provision
Article 21.Trust Personnel
  a. Identification of Trust Positions
  b. Description and Special Provisions
  c. Salary and Other Benefits
Article 22. Executive Secretaries and Directors of the Inter-American Juridical Committee, the Inter-American Commission on Human Rights, Specialized Agencies, and Entities
Article 23. Managerial Personnel Positions
Article 24. Local Personnel
  a. General Description
  b. Special Provisions, Salary, and Benefits
Article 25. Associate Personnel
  a. General Description
  b. Special Provisions, Salary, and Other Benefits
Article 26. Document of Appointment

Subchapter B:   STATUS AND OBLIGATIONS OF ALL STAFF MEMBERS AND LIMITATIONS ON THEIR ACTIVITIES

Article 27. Subjection to the Authority of the Secretary General
Article 28. Status of International Civil Servants

Article 29. Autonomy in the Performance of Duties
Article 30. Limitation of Activities and Public Statements
Article 31. Discretion
Article 32. Provision of Services and Acceptance of Benefits
Article 33. Nomination for Elective Public Office
Article 34. Acceptance of a Governmental Post
Article 35. Statement of loyalty
Article 36. Government Influence and Support
Article 37. Privileges and Immunities

Subchapter C:   SALARIES, CLASSIFICATION, AND EVALUATION

Article 38. Classification and auditing of Posts
Article 39. Work Performance Evaluation
Article 40. Salaries 

Subchapter D:   RECRUITMENT, SELECTION, AND APPOINTMENT


Article 41. Basic Conditions
Article 42. Nationality
Article 43. Medical Examination
Article 44. Recruitment, Selection, and Appointment
  a. The Advisory Committee on Selection and Promotion
  b. Publication and Notice
  c. Verification of Qualifications and the Interview
  d. Appointments to Posts in the General Services Category
  e. Appointments to Posts in the Professional Category
  f. Appointments to Reclassified Posts
  g. Language Proficiency
  h. Geographical Distribution
  i. Gender
  j. Exclusions from the Competition Requirement  
Article 45. Preference in Filling Vacant Posts
Article 46. Probationary Period
Article 47. Register of Staff Members

 

Subchapter E:   BENEFITS

Article 48. Vacations
Article 49. Leave
Article 50. Social Security
Article 51. Travel, Installation, and Repatriation Expenses
Article 52. Other Entitlements and Benefits

 

Subchapter F:   LABOR RELATIONS

Article 53. The Staff Association and Staff Committee

Subchapter G:   DISCIPLINE, SEPARATION FROM SERVICE, DISPUTE RESOLUTION, AND INDEMNITIES

Article 54. Adoption of Disciplinary Measures
Article 55. Types of Disciplinary Measures
Article 56. Advisory Committee on Disciplinary Measures
Article 57. Separation from Service
Article 58. Notice
Article 59. Summary Dismissal
Article 60. Resignation
Article 61. Separation Indemnity
Article 62. Inapplicability of Indemnity Provisions
Article 63. Adjustment of the Termination Indemnity and Repatriation Grant for Payments Already Received for Prior Service
Article 64. Right to Hearing
Article 65. Right to Reconsideration
Article 66. Advisory Committee on Reconsideration
Article 67. Appeal to the Administrative Tribunal

Subchapter H:   MISCELLANEOUS PROVISIONS

Article 68. Scope of the Term "Staff Members"
Article 69. Applicability of the General Standards on Personnel Matters
Article 70. Amendments to the General Standards on Personnel Matters

 

Chapter IV

GENERAL PROVISIONS OF A FINANCIAL AND BUDGETARY NATURE

Article 71. Funds Administered by the General Secretariat
Article 72. Regular Fund
   a. Operations Subfund
   b. Reserve Subfund
Article 73.
OAS Development Cooperation Fund (OAS/DCF)
Article 74. Specific Funds
Article 75. Trust Funds
Article 76. Currency of Quotas and Voluntary Contributions
Article 77. Currency of the Accounts and Financial Reports
Article 78. Banking Deposits, Interest, and Indirect Costs
Article 79. Investment of Funds
Article 80. Direct Costs and Recovery of Indirect Costs
Article 81. Revolving Funds
Article 82. Acceptance of Inheritances, Gifts, and Bequests
Article 83. Effective Period and Scope of the Program-Budget

 

Chapter V

PREPARATION OF THE PROGRAM-BUDGET

Article 84. Categories of Activity
   a. Support Services for the Organs, Agencies, and Entities of the Organization
   b. Partnership for Development Services
   c. General Support Services
Article 85. Objects of Expenditure
   a. Personnel
   b. Other Expenditures
Article 86. Content, Structure, and Purposes
Article 87. Content by Chapter and Program
Article 88. Information for Budget Formulation
Article 89. Participation of the Various Dependencies of the General Secretariat in the Formulation of the Program-Budget

 

Chapter VI

DISCUSSION AND APPROVAL OF THE PROGRAM-BUDGET

Article 90. Presentation and Complementary Information
Article 91. Participation of the Various Dependencies of the General Secretariat in the Discussion of the Program-Budget
Article 92. Schedule for Review of the Proposed Program-Budget
Article 93. Committee on Administrative and Budgetary Affairs
Article 94. General Guidelines
Article 95. Effective Period of the Resolution on the Program-Budget
Article 96. Financing of the Program-Budget
Article 97. Calculating the Amount of Quotas
Article 98. Authorization and Publication

 

Chapter VII

BUDGET EXECUTION

Article 99.   Criteria
Article 100. Appropriations and Obligations
Article 101. Special Appropriations, Unforeseen Situations, and Judgments of the Administrative Tribunal
Article 102. Purchase of Equipment, Supplies, and Conference Languages Services
Article 103. Ex Gratia Payments
Article 104. Transfers Between Chapters
Article 105. Transfers within a Chapter
Article 106. Information that should be Recorded for Execution
Article 107. Notification and Payment of Quotas and of Pledges of Voluntary Contributions
Article 108. Payment of Quotas
Article 109. Cash Flow
Article 110. Loans
Article 111. Accounting System
Article 112. Accounting Records
Article 113. Closing of Accounts

 

Chapter VIII

EVALUATION AND CONTROL OF FINANCIAL AND BUDGETARY MANAGEMENT

Article 114. Fiscal Supervision by the Permanent Council
Article 115. Evaluation by the CAAP
Article 116. Evaluation by the General Secretariat

 

Chapter IX

ADVISORY SERVICES, AUDITING, AND FISCAL CONTROL

 

Subchapter A:   THE INSPECTOR GENERAL

Article 117. Internal Audit
Article 118. Activity Plan
Article 119. The Inspector General
Article 120. Appointment, length of appointment, and removal of the Inspector General
Article 121. Audit Reports
Article 122. Obligation to Act
Article 123. Meetings
Article 124. Budget of the Office of the Inspector General
Article 125. Evaluation of the Audit Function 

Subchapter B:   THE BOARD OF EXTERNAL AUDITORS 

Article 126. Board of External Auditors
Article 127. Access to Books and Records
Article 128. Certification of the Examination of Accounts
Article 129. Verification of the Efficacy of Internal Accounting Control
Article 130. Observations on Accounts, Deficiencies, and Irregularities
Article 131. Observations on Financial Management
Article 132. Content and Scope of the Report
Article 133. Submission of the report of the Board of External Auditors to the Permanent Council and the General Assembly

Subchapter C:   BUDGETARY AND FINANCIAL REPORTS


Article 134. Budgetary and Financial Statements and Reports

 

Chapter X

STANDARDS ON REAL OR APPARENT CONFLICTS OF INTEREST APPLICABLE TO THE SECRETARY GENERAL, THE ASSISTANT SECRETARY GENERAL, AND THE OTHER STAFF MEMBERS OF THE GENERAL SECRETARIAT

Article 135. Solicitation, Acceptance, or Use
Article 136. Conflict of Financial Interests
Article 137. Avoidance of Other Activities
Article 138. Competence of the Permanent Council
Article 139. Sworn Statement on Connections and Debts
Article 140. Conflicts of Interest of Staff Members
Article 141. Penalties
Article 142. Final Settlement of Credits
Article 143. Performance Contracts for Former Staff Members