G E N E R A L S E C R E T A R I A T
AG/RES. 85 (II-0/72)
FOR INTER-AMERICAN SPECIALIZED CONFERENCES
adopted at the eleventh plenary session
TAKING INTO ACCOUNT:
AG/RES. 46 (I-0/71), in which it requested the Permanent Council to
prepare "a draft of new standards for the inter-American specialized
SEEN the draft of new standards for inter-American specialized conferences
approved by the Permanent Council (resolution CP/RES. 58 (63/72) of
February 11, 1972); and
in the preparation of this draft, attention was paid to the articles in
the Charter of the Organization concerning the specialized conferences,
the standards now in effect for these conferences approved by the Council
of the Organization on June 20, 1962, as well as other pertinent
provisions appearing in the Statutes of the Councils and the Rules of
Procedure of the General Assembly and the Councils;
pursuant to resolution AG/RES. 6 (I-E/70), representatives of the
Permanent Executive Committees of the Inter‑American Economic and
Social Council and the Inter‑American Council for Education,
Science, and Culture participated in preparing this draft, with the
General Secretariat providing advisory services; and
the Permanent Council has fully carried out the mandate given to it by the
General Assembly in resolution AG/RES. 46 (I-0/71) since the draft
presented by the Council to the General Assembly contains the necessary
standards for proper implementation and coordination of the provisions
of the Charter relating to the inter-American specialized conferences,
approve the following
FOR INTER-AMERICAN SPECIALIZED CONFERENCES
SCOPE OF APPLICATION OF THE STANDARDS
1. The organs, agencies,
and other entities of the Organization of American States responsible for
functions related to holding specialized conferences shall observe the
CHARACTERISTICS OF SPECIALIZED CONFERENCES
conferences shall be convoked in accordance with the Charter of the
Organization and these standards and have the following characteristics:
They must be intergovernmental, that is, all delegations must
represent their respective government and participate in their name.
They must deal with special technical matters or develop specific
aspects of inter-American cooperation.
3. It is the function of
the General Assembly, the Meeting of Consultation of Ministers of Foreign
Affairs or, if appropriate, the corresponding Councils to determine
whether the conferences to be held meet the requirements of specialized
CONVOCATION OF SPECIALIZED CONFERENCES
Specialized Conferences shall be held when so decided by:
The General Assembly, on its own initiative or at the request of
one of the competent organs;
The Meeting of Consultation of Ministers of Foreign Affairs, on its
own initiative or the request of one of the competent organs;
Each Council, on its own initiative, in urgent cases and on matters
within its competence, after consulting with the member states.
5. The report that the
General Secretariat must present to each regular session of the General
Assembly shall indicate, with the date, place, and agenda of each, the
specialized conferences that are proposed for the following fiscal year
and whose holding must be decided upon by the General Assembly, in
accordance with Article 128 of the Charter.
6. When a specialized
conference is to be convoked in accordance with Article 72 of the Charter,
the corresponding Council, after consulting with the member states, shall
decide by majority vote, whether an urgent case is involved, and if so, it
shall then convoke this specialized conference.
7. When the competent
organ has decided to convoke a specialized conference, the Secretary
General of the Organization shall transmit the notice of convocation to
the governments of the member states.
It is the function of the specialized organizations to transmit
this notice of convocation to states that are members of those specialized
organizations but that are not members of the Organization.
8. When the participation
of observers is called for or has been expressly authorized by the
competent organ, the invitations shall be issued by the General
Secretariat or, if appropriate, by the specialized organizations.
9. The following may
accredit delegations to specialized conferences:
The governments of member states of the Organization; and
The government of any other American state that is not a member of
the Organization but is a member of the specialized organization
10. Permanent Observers
may attend the specialized conferences in accordance with the resolution
of the Permanent Council that determines criteria on this matter.
The presence and participation of such observers at these
conferences shall be governed by the regulations that the conference in
question has established in this respect.
11. Except for the cases
specified in basic instruments establishing special procedures, the
following may accredit observers to the specialized conferences:
Inter-American specialized organizations and intergovernmental
regional agencies of the Americas;
The United Nations and its specialized agencies;
International or national organizations that maintain cooperative
relations with the Organization or with the inter-American specialized
organizations sponsoring the conference or, in other cases, when the organ
at whose initiative the conference is convoked expressly decides to do
Governments of states that are not members of the Organization or
of the specialized organization within whose jurisdiction the conference
has been convoked, when these governments have expressed an interest in
participating and meet the requirements for participation of observers
called for in the rules of procedures of the organ that has convoked the
conference, provided that the resolution on the convocation does not
contain express provisions on the matter.
When the conference has been convoked by the Meeting of
Consultation of Ministers of Foreign Affairs, the requirements for
participation of observers set forth in the rules of procedure of the
General Assembly shall be observed, if applicable.
12. Persons of recognized
competence in the topic or topics to be considered at the specialized
conference may attend as special guests, when so decided or authorized by
the organ that convokes the conference or at whose initiative it is being
held. If none of these organs
makes a decision on the attendance of special guests prior to the
holding of the conference, the Permanent Council shall do so, if it deems
this appropriate. Invitations
shall be extended by the General Secretariat or by the specialized
13. The Secretary General
of the Organization or his representative shall attend the specialized
14. Representatives of
organs or entities of the Organization whose spheres of competence are
related to the topic or topics to be discussed may also attend the
15. The participants
referred to in Articles 13 and 14 shall have the right to voice but not to
16. The privileges and
immunities of the delegations accredited to the conferences and those of
other participants, essential for the independent performance of their
duties, shall be specified in the agreements for the holding of the
conferences, concluded by the General Secretariat of the Organization
and the host country.
AGENDAS AND RULES OF PROCEDURES OF SPECIALIZED CONFERENCES
17. The agendas and rules
of procedure of the specialized conferences shall be prepared by the
corresponding Council or the specialized organizations concerned and shall
be submitted to the governments of the member states for consideration
sufficiently in advance of the opening date of the conference.
The governments may make the observations that they deem pertinent
or propose the inclusion of additional topics, in which case the reasons
for the request should be stated.
18. The rules of
procedure of specialized conferences shall establish that any proposed
activity presented to these conferences having financial implications for
the Organization of American States must be accompanied by an estimate of
19. The General
Secretariat of the Organization shall advise the appropriate organs in the
preparation of the agendas and rules of procedure of the specialized
20. The governments of
the member states may present studies, proposals, and drafts of
international instruments to the specialized conferences.
21. In matters within
their respective fields of action, the Councils and specialized
organizations may present studies, proposals, and drafts of international
instruments to the specialized conferences.
ORGANIZATION OF SPECIALIZED CONFERENCES
22. The General
Secretariat of the Organization shall provide the specialized conferences
with adequate secretariat services. However,
when the conference has been convoked at the initiative of an inter-American
specialized organization that has its own budget, that organization, with
whatever cooperation the General Secretariat can provide, shall attend to
the organization of the conference, including the preparation,
publication, and distribution of its documents.
The specialized organization shall also take the principal
responsibility for providing the conference with such secretariat services
and technical personnel as may be agreed to with the General Secretariat.
23. When the conference
is to be held away from the headquarters of the General Secretariat or of
the specialized organization at whose initiative it has been convoked, the
General Secretariat or the specialized organization concerned shall reach
agreement with the government of the host country as to the forms of
cooperation and the contribution of each of the parties to the holding of
the conference. Such an
agreement shall deal with the services, equipment, and installations that
the government of the host country can offer to the conference.
DOCUMENTS, REPORTS, AND ARCHIVES
24. The documents
intended for the conferences may be the following, among others: (1)
working documents on the topics of the agenda, (2) reference documents
related to the topics of the agenda; (3) drafts or proposals presented;
and (4) any other document that the conference itself may decide to
25. Unless its rules of
procedure provide otherwise, the General Secretariat or the specialized
organization concerned, as the case may be, shall be responsible for
preparing, publishing, and distributing the following: (1) summary minutes
of the plenary sessions of the conference; (2) reports of the committees
and of the working groups; (3) conclusions approved; and (4) the final
report, act, or document of the conference.
26. The General
Secretariat shall take custody of the documents and archives of the
specialized conferences and shall serve as depository for
inter‑American treaties and agreements emanating from them, and also
for the corresponding instruments of ratification.
27. In the resolution
convoking a specialized conference, the pertinent organ of the
Organization shall indicate the source of financing that will be used to
defray the expenses of that conference.
28. Attendance at
specialized conferences shall be determined in accordance with their
multilateral nature and shall, not depend upon the bilateral relations
between the government of any member state of the Organization or the
specialized organization concerned and the country that is host to the
29. At the request of a
specialized conference that is held periodically, the corresponding
Council shall submit the organization plan to govern the structure and
functioning of the corresponding series of conferences to the General
Assembly for approval.
organization plans shall be in accordance with these standards.
Article 30. These standards may be amended only by the General Assembly.