G E N E R A L S E C R E T A R I A T
Executive and Assistant Secretaries, Chiefs of Staff, Directors,
and Executive Coordinators
From: THE SECRETARY
Subject: Administration of the
Secretariat of the Inter-American Human Rights Commission
Inter-American Human Rights Commission ("the Commission") has
requested the adoption of measures that would allow for greater
participation by the Commission in the selection of its staff and in the
budgetary process. In
consideration of that request and in accordance with this Administration's
commitment to provide the Commission with greater technical and
administrative autonomy for carrying out its functions and activities
within the parameters of the OAS Charter, the Inter-American Convention on
Human Rights, the General Standards, and the Commission's Statute, the
following procedures and provisions shall henceforth apply:
THE COMMISSION'S BUDGET
Commission shall prepare and present its draft program-budget each year
for review by the Secretary General and incorporation into the
Program-Budget presented by the Secretary General to the Preparatory
Committee pursuant to Article 112(c) of the OAS Charter.
In accordance with his authority and responsibility under that
Article and Articles 109 and 113 of the Charter, the Secretary General may
adjust the Commission's draft program-budget to conform to the
requirements of the General Standards and other guidelines and
requirements set out in the pertinent General Assembly Resolutions.
In the event such adjustments are made, the Secretary General shall
include in the text of his proposed Program-Budget a brief explanation
disclosing the total amount initially requested by the
SELECTION OF THE COMMISSION'S STAFF
As required under Article 113 of the Charter, Article 40 of the
Inter-American Convention on Human Rights, and Article 21 of the
Commission's Statute, the Secretary General shall appoint the staff of the
The Secretary General shall, through a competitive process and in
consultation with the members of the Commission, appoint the Executive
Secretary of the Commission in accordance with Sections 2 and 3 of Article
21 of the Commission's Statute.
In selecting, promoting, and appointing the other staff members of
the Commission's Secretariat, the following provisions shall apply:
A special subcommittee ("the Subcommittee") within the
Special Advisory Committee on Selection and Promotion is hereby
established to consider all selections and promotions for which the advice
of the Special Advisory Committee on Selection and Promotion is required
under the General Standards.
The Subcommittee shall consist of four principal members
("principals"): (I) a Member of the Commission duly appointed to
serve by the Commission, (ii) the Executive Secretary of the Commission,
the (iii) Assistant Secretary for Management, and (iv) the President of
the Staff Association. Each
principal shall appoint an alternate to serve in the principal's place
when the principal is unable to attend, subject to the following
conditions. The alternate
appointed by the Member of the Commission must be another Member of the
Commission; the alternate of the Executive Secretary of the Commission
must be one of the two Deputy Executive Secretaries of the Commission; the
Alternate of the Secretary of Administration must be either the Director
of Human Resources or the Director of the Department of Legal Services;
and the alternate of the President of the Staff Association must be a
member of the Staff Committee. The Executive Secretary of the Commission
shall serve as the Subcommittee Chairman.
The Subcommittee shall review the candidates for each post, taking
into account the requirements under Article 120 of the Charter, Article 37
of the General Standards, the pertinent resolutions of the General
Assembly, and the specifications set out in the vacancy announcement.
Based on that review, it shall make the corresponding
recommendation to the Secretary General through the office of the
Assistant Secretary General, who serves as the President of the full
Advisory Committee on Selection and Promotion.
The Assistant Secretary General shall submit the Subcommittee's
recommendation to the Secretary General within five working days of
receipt, together with any observations on the recommendation which the
Assistant Secretary General deems pertinent.
The Department of Human Resources shall remain responsible for
reviewing vacancy announcements and job descriptions to assure that they
comply with the applicable classification standards and staff rules.
Staff Rules 104.5(e) and (f) specifying the role of the Department
of Human Resources in the initial screening of applicants and in convoking
the Special Advisory Committee on Selection and Promotion shall not apply
to the selection and promotion of the Staff of the Commission's
applications, for positions, once received by the Department of Human
Resources, shall be sent directly to the Executive Secretary for that
initial Screening, and the meetings of the Subcommittee shall be convoked
by the Executive Secretary of the Commission.
The Commission's Secretariat shall serve as the Subcommittee's
Secretariat. The Department
of Human Resources shall provide additional secretariat services to the
Subcommittee as requested.
Three members of the Subcommittee shall constitute a quorum for
meeting and taking decisions on recommendations to the Secretary General.
The Subcommittee may take such decisions by correspondence, but all
such recommendations made by correspondence shall require the unanimous
endorsement and signature of all the principals.
No meeting shall take place unless the principals have received at
least ten days' advanced written notice of the date, time, place, and
agenda, with the relevant background information and evaluations of the
AMENDMENTS, REPEAL AND ENTRY INTO FORCE
This Directive may be amended or repealed by another Directive, an
Executive Order, or any normative instrument of a higher legal
This Directive shall take precedence over any prior inconsistent
norms issued by the General Secretariat.
This Directive enters into force on the date it is signed.
JANUARY 12, 2000.
The Assistant Secretary General