AG/RES. 1476 (XXVII-O/97)

REGULATIONS GOVERNING THE USE OF RESOURCES UNDER THE MECHANISM FOR EXECUTING AND FINANCING SPECIAL ACTIVITIES ARISING FROM

APPLICATION OF RESOLUTION AG/RES. 1080 (XXI-O/91)

(Resolution adopted at the seventh plenary session, held on June 5, 1997)

THE GENERAL ASSEMBLY,

CONSIDERING that, through resolution AG/RES. 1352 (XXV-O/95), the General Assembly adopted the Mechanism for Executing and Financing Special Activities Arising from Application of Resolution AG/RES. 1080 (XXI-O/91), item III.C. of which instructed the Secretary General to present to the Permanent Council for its consideration and approval, ad referendum to the General Assembly, draft regulations governing the use of resources under the aforementioned mechanism;

CONSIDERING that the Permanent Council, through the Working Group on Representative Democracy, examined and approved the draft regulations; and

RECOGNIZING:

That the purpose of the mechanism for executing and financing special activities arising from application of resolution AG/RES. 1080 (XXI-O/91) is to provide stable, predictable, and timely financing for such activities;

That the special activities of the Organization arising from the relevant decisions of the ad hoc meetings of ministers of foreign affairs and special sessions of the General Assembly need to be adequately executed and financed, and carried out in an orderly, efficient, and transparent manner, in particular with respect to the use of resources; and

The importance of participation by permanent observers in these special activities undertaken by the Organization,

RESOLVES:

To adopt the following Regulations Governing the Use of Resources under the Mechanism for Executing and Financing Special Activities Arising from Application of Resolution AG/RES. 1080 (XXI-O/91):

REGULATIONS GOVERNING THE USE OF RESOURCES UNDER THE MECHANISM FOR

EXECUTING AND FINANCING SPECIAL ACTIVITIES ARISING FROM

APPLICATION OF RESOLUTION AG/RES. 1080 (XXI-O/91)

 

Article I. For the purposes of these regulations, "the authorization" shall refer to the budgetary authorization specified as "support for special activities of the Organization arising from the application of resolution AG/RES. 1080 (XXI-O/91)," as provided for in resolution AG/RES. 1352 (XXV-O/95). The authorization is in the amount up to US$1,000,000, on a biennial basis, charged against unused appropriations or other available resources from previous biennia.

Article II. The sole purpose of the authorization is to finance those special activities of the Organization that stem from relevant decisions adopted at ad hoc meetings of ministers of foreign affairs and special sessions of the General Assembly, in fulfillment of resolution AG/RES. 1080 (XXI-O/91), and that cannot be funded under Regular Fund programs.

Article III. To ensure the execution of urgent measures, the Secretary General is authorized to use up to US$50,000 in a particular situation without prior consideration by the Permanent Council. If additional resources are necessary and the Permanent Council is not able to consider the request of the Secretary General within a reasonable period, the Secretary General is authorized to use another US$25,000 upon informing the Chair of the Permanent Council. The Secretary General shall report to the Permanent Council on the use of these funds.

Article IV. The Secretary General, in consultation with the president of the ad hoc meeting of ministers of foreign affairs or of the General Assembly meeting in special session, shall present to the Permanent Council for its consideration the budgetary and financial plan for implementing the pertinent decisions of such meetings, within a maximum period of 15 days.

The Secretary General shall present a report to the Permanent Council within 30 days of the presentation of the plan and, if necessary, shall present subsequent reports, the frequency of which shall be determined by the Permanent Council. Such reports shall contain information on the execution of the plan, proposals for modifying it, and information on sources of funding including expenditures covered by the authorization, expenditures from the Regular Fund in support of the plan, in-kind contributions, voluntary contributions made to supplement funding for special activities, and the expenditure of voluntary contributions.

Article V. The Secretary General shall take the necessary steps, including entering into agreements, if necessary, with the member states, permanent observers, and other states and agencies to secure voluntary contributions to supplement funding for the special activities indicated in Article II. The Secretary General shall take delivery of the voluntary contributions and shall issue orders for their disbursement in accordance with the plan and any agreements as mentioned in this article.