AG/RES. 1586 (XXVIII-O/98)

OBSERVATIONS AND RECOMMENDATIONS ON THE ANNUAL REPORTS OF THE ORGANS, AGENCIES, AND ENTITIES OF THE ORGANIZATION

(Resolution adopted at the third plenary session, held on June 2, 1998)

THE GENERAL ASSEMBLY,

HAVING SEEN the observations and recommendations made by the Permanent Council (AG/doc.3698/98) on the annual reports submitted by the Inter-American Children's Institute (CP/doc.3015/98), the Pan American Health Organization (CP/doc.3030/98), the Inter-American Commission of Women (CP/doc.3012/98), the Inter-American Telecommunication Commission (CP/doc.3024/98), the Inter-American Drug Abuse Control Commission (CP/doc.3008/98), the Administrative Tribunal (CP/doc.3010/98), the Pan American Institute of Geography and History (CP/doc.3016/98), the Inter-American Indian Institute (CP/doc.3018/98), the Inter-American Institute for Cooperation on Agriculture (CP/doc.3023/98), the Secretary General (CP/doc.3040/98), and the Inter-American Council for Integral Development (CP/doc.3042/98);

BEARING IN MIND:

That these reports are presented pursuant to the Charter of the Organization;

That the articles of the said Charter have been renumbered since the last regular session of this General Assembly with the effect that the article which applies to the presentation and study of these reports is now Article 91.f; and

That the provisions of its resolution "Preparation of the Annual Reports of the Organs, Agencies, and Entities of the Organization" [AG/RES. 1452 (XXVII-O/97)] have been deemed in that resolution to apply only to those reports submitted under Article 90.f of the Charter and transmitted by the Permanent Council to the Committee on Meetings and Organizations for study;

CONSIDERING:

That the above-mentioned reports comply with the provisions of the said resolution AG/RES. 1452 (XXVII-O/97), and that an effort was made, in most cases, to adhere to the revised criteria for the preparation of the reports contained therein;

That the reports were, in most cases, duly delivered in accordance with the provisions of paragraph 1 of Article 35 of the Rules of Procedure of the Permanent Council and, in cases where reports were presented after the statutory deadline, these were considered under the provisions of paragraph 3 of the said Article 35;

That, in accordance with paragraph 4 of Article 35 of the said Rules of Procedure, the reports were presented, with two exceptions, by the respective executive secretaries, presiding officers, and directors, or their representatives; and

That the reports were duly considered by the Committee on Meetings and Organizations in accordance with Article 21 of the said Rules of Procedure;

RECOGNIZING:

That the work undertaken by the various organs, agencies, and entities is of a highly technical nature;

That member states have expressed their desire for increased and enhanced collaboration among these bodies and the Organization itself, and in particular with the Inter-American Council for Integral Development (CIDI);

That most of these organs, agencies, and entities are managed by their respective directing or executive bodies and have the authority to make binding decisions that apply to their daily operations; and

The success of several of these organs, agencies, and entities in collaborating with member states, permanent observers, and other states and institutions, which has resulted in significant external financial contributions to their respective programs and activities; and

TAKING INTO ACCOUNT the Permanent Council's recommendations and observations on the substance of these reports and on the current review process applied to these reports,

RESOLVES:

1. That the provisions of this resolution and the resolution "Preparation of the Annual Reports of the Organs, Agencies, and Entities of the Organization" [AG/RES. 1452 (XXVII-O/97)] shall apply to the reports of the Inter-American Council for Integral Development (CIDI), the General Secretariat, specialized agencies and conferences, and of other bodies and agencies submitted for the Permanent Council's consideration pursuant to Article 91.f of the Charter of the Organization of American States.

2. To request that the Permanent Council consider examining the above-mentioned reports with the assistance of the technical areas within the General Secretariat in order to ensure more beneficial and satisfactory review of the technical work carried out by the various organs, agencies, and entities, as well as to foster dialogue and stimulate cooperation between these bodies and the General Secretariat.

3. To request that the said organs, agencies, and entities continue to submit their reports in a timely manner and in strict compliance with the criteria set out in resolution AG/RES. 1452 (XXVII-O/97) and with the provisions of this resolution.

4. To note that-reduced budgets notwithstanding-the said organs, agencies, and entities continue to excel in executing substantial, beneficial, and productive agendas; promoting their respective institutions and enhancing the profile thereof within the Hemisphere and beyond; improving and enhancing collaboration with countries outside the region, with the Organization of American States, and other international bodies; and obtaining external financial resources.

5. To urge the member states to become members of or to join once again, as appropriate, the various organs, agencies, and entities of the inter-American system in order to further the objectives of these bodies, increase their outreach capacity, and thereby improve the quality of life for the people of this Hemisphere.

6. To instruct the General Secretariat to make every possible effort to improve, within allocated resources approved in the program-budget and other resources, the financial status of the organs, agencies, and entities, and in particular the Inter-American Commission of Women (CIM), so that they will be better equipped to carry out their essential activities.

7. To once again commend the said organs, agencies, and entities on their diverse and noteworthy endeavors and accomplishments in compliance with their respective mandates and in furtherance of the inter-American system, and to urge them to increase their cooperation with each other in matters of mutual interest, including issues related to women and children.

8. To note and transmit to the said organs, agencies, and entities the Permanent Council's observations and recommendations on the said reports.