XII. Responsibilities of

Participating Institutions

Each participating institution shall ensure prompt payment of the fee established by the OAS General Secretariat for admission to the MOAS session.

Each participating school shall appoint a member of its faculty to server as advisory to the prospective student delegation, preferably an individual versed in Inter-American affairs and the functioning of international organizations, particularly the OAS. The advisor shall be the focal point of contact for the institution, the student delegation, and the OAS General Secretariat.

The Faculty Advisors shall accompany their respective student delegations to the Model OAS General Assembly sessions in Washington, D.C.

Faculty Advisors shall select student delegations sufficiently in advance to permit proper preparation for the Model, choosing as participants individuals enrolled in subject areas with a relationship to Inter-American affairs, for whom participation in the MOAS can prove useful for their academic development.

Faculty Advisors should take an active role in all phases of preparation for the Model, scheduling and attending discussion sessions, assigning research topics to individual students, monitoring the progress of their efforts, and stimulating them to work as a team.

Faculty Advisors should seek to ensure that student delegates receive academic credit for participation in sessions of the Model OAS General Assembly.

Faculty Advisors should ensure that their student delegations attend all officially scheduled conferences, meetings, and ceremonies for the entire duration of the Model. Should conditions make it necessary to leave any event early, the Coordinator of the Model OAS General Assembly must be notified immediately.

Once the Model session has begun, Faculty Advisors should assume the role of observers, confining advise to the delegations to off-floor meetings. Remarks regarding problems that may arise should be addressed, in private, to the MOAS Coordinator, the appropriate committee officer, or OAS staff consultant(s).

Upon returning to their respective institutions, Faculty Advisors should meet with the student delegations to evaluate the meeting in terms of the participation. The Office of the Coordinator will welcome suggestions and observations that reflect the consensus, which they may reach.

If students are graded on their performance at the Model Sessions, judgment should not be based on the number of proposals accepted or the number of times the delegate speaks in committee sessions, but on preparation.

Faculty Advisors shall be responsible for maintaining a permanent OAS reference library composed of background materials provided by the OAS. These documents should be made available to students only on a loan basis, as the General Secretariat is not in a position to repeat the same mailing year after year.

Faculty Advisors accompanying observer delegations shall serve as members of the Awards Committee.

Faculty Advisors should make sure that student' reservations for accommodations are made as far in advance as possible. (Washington, D.C. is a major tourist and convention center and rooms are at a premium throughout the year.)

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