Updated on June 10, 2017

Press Manual

1. General Information

1.1. Official program

The forty‐seventh regular session of the General Assembly will be held from June 19 to 21, 2017, in Cancun, Mexico.

The Official Program of activities of the General Assembly is available on the OAS Web page: www.oas.org (click on "General Assembly") or directly at www.oas.org/en/47ga.


1.2 Central Theme of the General Assembly

The theme proposed by the Mission of Mexico to the OAS, and to be discussed by the Foreign Ministers of the Americas will be: "Strengthening Dialogue and Concertation for Prosperity."


1.3. Languages and work documents

The official languages for the work of the General Assembly are: Spanish, French, English and Portuguese.

The work sessions of the General Assembly will offer interpreting services in these languages.

Furthermore, sound distribution of the inaugural and plenary sessions of the General Assembly will be made in the above‐mentioned languages.

Official documents in the four official languages of the General Assembly will be available on the OAS General Assembly webpage, and hardcopies will be made available in the International Media Center upon request.

Journalists are advised to bring laptops and earphones should they wish to hear audio of General Assembly meetings in one of the other official languages of the OAS by accessing the live Webcast.


1.4. Headquarters of the General Assembly

The 47th General Assembly of the Organization of American States (OAS) will take place from June 19 to 21, 2017, at the headquarters of the Convention Center, Moon Palace Cancun, Carretera Cancun-Chetumal km 340, C.P. 77500, Cancun.


1.5. OAS Member States

Antigua and Barbuda
Argentina
Barbados
Belize
Bolivia
Brazil
Canada
Chile
Colombia
Costa Rica
Cuba*
Dominica
Dominican Republic
Ecuador
El Salvador
Grenada
Guatemala
Guyana
Haiti
Honduras
Jamaica
Mexico
Nicaragua
Panama
Paraguay
Peru
Saint Kitts and Nevis
Saint Lucia
Saint Vincent and the Grenadines
Suriname
The Bahamas (Commonwealth of)
Trinidad and Tobago
United States of America
Uruguay
Venezuela (Bolivarian Republic of)

* On June 3, 2009, the Ministers of Foreign Affairs of the Americas adopted resolution GA/RES. 2438 (XXXIX‐O/09), which resolves that the Resolution from 1962 through which the Government of Cuba was excluded from participating in the inter‐American system is without effect in the Organization of American States (OAS). The 2009 resolution declares that the participation of the Republic of Cuba in the OAS will be the result of a process of dialogue to begin at the request of the Government of the Republic of Cuba and in conformity with the practices, goals, and principles of the OAS.

2. Press accreditation and information prior to the event

2.1. Accreditation

Requests for accreditation will be accepted from May 12 until June 9. To receive accreditation; the applicant must fill out a form found on the OAS webpage at http://www.cvent.com/d/h5qq8m/4W?lang=en.

Once the required information is received and processed, the applicant will receive an email concerning acceptance and approval of accreditation.


2.2. Requirements

Requests for accreditation must be made individually, only online and must be made through the OAS General Secretariat.

Each request must include a digitalized note no larger than 1Mb from the director of the media company requesting accreditation that must indicate the name of the press official to be accredited.

Furthermore, the applicant must include a recent passport-sized color photograph in JPEG format.

All media representatives are requested to provide all the information indicated on the form in order to obtain their credentials. At the time of registration the applicant must enter a personal e-mail.


2.3. Picking up your credentials

The delivery of press credentials will take place at the Hotel Krystal Urban, Holbox Room - Second Floor, located at Avenida Sayil Mz 1 Lote 4C-07, Supermanzana 4-A, Malecón Cancún, 77500 Cancún, Q.R., as follows;

  • Friday, June 16 to Sunday, June 18 from 10:00 to 13:00 and 14:00 to 17:00 (local time)
  • Monday, June 19 and Tuesday, June 20 from 08:00 to 13:00 and 14:00 to 17:00 (local time)
  • Wednesday, June 21 from 8:00 to 12:00 (local time)

For reasons of security and access, members of the press MUST present this letter to enter the Accreditation Center.

During the General Assembly, in addition to the OAS‐issued press credentials, members of the press must present their own identification card issued by the media organization they represent. They must visibly display these two documents (OAS credential and media identification) on their persons in order to obtain access to the meetings and events to which they have been invited.


2.4. Requirements for entering and leaving the country

In the web page https://47agoea.sre.gob.mx/index.php/visas you will be able to find information on requirements for the processing of visas and entry to Mexico.


2.5. Bringing equipment into the country

...


2.6.
Security and technical inspection

For security reasons, press equipment will be inspected before coverage of the various meetings, which is why we request that you arrive at least one hour in advance.

Journalists must restrict their movement to press‐authorized areas, except when appropriate times are set up for photographs and video with the assistance of personnel from the OAS Press Department.


2.7. Press conferences

  • All press conferences held during the General Assembly will take place in a room designated for the purpose.
  • Press conferences will have interpretation in Spanish and English.
  • At the end of the press conference, video, audio, photographs and press releases will be made available.


2.8. Advisories and Press Communications

All official documents, advisories, press releases, photo galleries and announcements will be published on the official website of the General Assembly www.oas.org/en/47ga and sent to the media representatives to the email address given on the press credential application.  If you would like to receive the communications at some other email address, please write to PressCredentials@oas.org.

To receive updates on events, announcements, photographs and press releases from the General Assembly, follow @OASofficial on Twitter and on Facebook at https://www.facebook.com/OASofficial.

3. Agenda

3.1 Activities prior to the start of the Forty-seventh Regular Session of the General Assembly

Monday, June 19
8:30 - 9:00 a.m. Press conference hosted by the Secretary for Foreign Affairs of Mexico, Luis Videgaray; Secretary General Luis Almagro; and Assistant Secretary General Nestor Mendez

Venue: Moon Palace Arena Convention Center. Sections 38-40. Universal Ballroom, Ground Floor.
9:00 a.m. - 1:30 p.m. Dialogue with civil society representatives and other actors   

Venue: Moon Palace Arena Convention Center. Universal Ballroom, Top Floor.

Participants: Heads of delegation, Secretary General, and Assistant Secretary General
3:00 - 5:30 p.m. Dialogue with the Permanent Observers

Venue: Moon Palace Arena Convention Center. Universal Ballroom, Top Floor.

Participants: Heads of delegation, Secretary General, and Assistant Secretary General


3.2 Agenda: Start of the General Assembly

Monday, June 19
6:45 - 7:00 p.m. Official photograph of Heads of Delegation

Venue: Moon Palace Arena Convention Center
7:00 - 7:30 p.m. INAUGURAL SESSION

Venue: Moon Palace Arena Convention Center
7:30 - 8:00 p.m. Cultural event

Venue: Moon Palace Arena Convention Center
8:00 - 9:00 p.m. Cocktail reception hosted by the Secretary for Foreign Affairs of Mexico, Luis Videgaray

Venue:  Moon Palace Arena Convention Center
Tuesday, June 20
8:30 - 9:00 a.m.           Meeting of the Summit Implementation Review Group (SIRG)

Venue: Moon Palace Arena Convention Center. Showrooms A and B. Moon Palace Arena Room
9:00 - 9:30 a.m.           First PLENARY SESSION

Venue: Moon Palace Arena Convention Center. Showrooms A and B. Moon Palace Arena Room
  1. Election of the President of the General Assembly
  2. Adoption of the draft agenda
  3. Adoption of the draft schedule
  4. Adoption of the agreements reached by the Preparatory Committee
    • Report of the Chair
  5. Report of the Secretary General on Credentials
  6. Annual Report of the Permanent Council to the General Assembly (2016–2017)
    • Adoption of draft declarations and draft resolutions agreed upon by the Permanent Council
  7. Annual Report of the Inter-American Council for integral Development (2016-2017)
  8. Installation of the General Committee
  9. Assignment of topics and election of the Chair of the General Committee
9:30 a.m. - 1:00 p.m. Continuation of the first plenary session: Dialogue of Heads of Delegation

Venue: Moon Palace Arena Convention Center. Showrooms A and B. Moon Palace Arena Room
10:00 a.m. - 1:30 p.m. First meeting of the GENERAL COMMITTEE

Venue: Moon Palace Arena Convention Center. Foyer on the right and Sections 14 and 15. Universal Ballroom. Ground floor
1:00 - 3:00 p.m.          Private Dialogue of the Heads of Delegation

Venue: Moon Palace Arena Convention Center

Format: Working lunch

Participants: Heads of delegation, Secretary General, and Assistant Secretary General
3:00 - 6:00 p.m.          Second meeting of the GENERAL COMMITTEE

Venue: Moon Palace Arena Convention Center. Foyer on the right and Sections 14 and 15. Universal Ballroom. Ground floor
3:00 - 6:00 p.m.          PANEL DISCUSSION ON INTEGRAL DEVELOPMENT AND PROSPERITY IN THE HEMISPHERE

Venue: Moon Palace Arena Convention Center. Showrooms A and B. Moon Palace Arena Room
6:00 - 7:30 p.m.          PANEL DISCUSSION ON OPPORTUNITIES AND CHALLENGES FOR WOMEN’S LEADERSHIP IN THE AMERICAS

Venue: Moon Palace Arena Convention Center. Showrooms A and B. Moon Palace Arena Room
Wednesday, June 21
9:00 a.m. - 1:00 p.m. Third meeting of the GENERAL COMMITTEE

Venue: Moon Palace Arena Convention Center. Foyer on the right and Sections 14 and 15. Universal Ballroom. Ground floor
9:00 a.m. - 9:30 a.m Second PLENARY SESSION

Venue: Moon Palace Arena Convention Center. Showrooms A and B. Moon Palace Arena Room
  1. The Question of the Malvinas Islands
9:30 a.m. - 12:30 p.m. PANEL DISCUSSION ON THE RULE OF LAW, HUMAN RIGHTS, AND DEMOCRACY

Venue: Moon Palace Arena Convention Center. Showrooms A and B. Moon Palace Arena Room
12:30 - 2:00 p.m.             Lunch (own arrangements)
2:00 - 5:00 p.m. PANEL DISCUSSION ON MULTIDIMENSIONAL SECURITY

Venue: Moon Palace Arena Convention Center. Showrooms A and B. Moon Palace Arena Room
5:00 - 7:00 p.m. Third PLENARY SESSION

Venue: Moon Palace Arena Convention Center. Showrooms A and B. Moon Palace Arena Room
  1. Report of the President of the Inter-American Commission on Human Rights
  2. Report of the President of the Inter-American Court of Human Rights
  3. Report of the President of the Inter-American Commission of Women
  4. Report of the Chair of the Inter-American Juridical Committee
  5. Election of officers of organs, agencies, and entities of the Organization:
    1. Three members of the Inter-American Commission on Human Rights
    2. Three members of the Inter-American Juridical Committee
    3. Three members of the Justice Studies Center of the Americas
    4. One member of the Board of External Auditors
    5. One member of the Administrative Tribunal of the OAS
  6. Report of the General Committee
    • Adoption of draft declarations and resolutions
  7. Determination of the place and date of the forty-eighth regular session of the General Assembly        
7:00 - 7:30 p.m. CLOSING SESSION

Venue: Moon Palace Arena Convention Center. Showrooms A and B. Moon Palace Arena Room

Closing message from the President of the General Assembly
7:30 - 8:00 p.m.       Press conference hosted by the Secretary for Foreign Affairs of Mexico, the Secretary General, and the Assistant Secretary General

Venue: Moon Palace Arena Convention Center. Sections 38-40. Universal Ballroom. Ground floor.

 


3.3 Parallel activities of the General Assembly

Sunday, June 18
8:00 a.m. - 6:00 p.m. YABT meeting. TIC Americas and ECO-Challenge 8.0 2017

Venue: Moon Palace Arena Convention Center. Main Foyer. Universal Ballroom. Ground floor
7:00 p.m. Inaugural ceremony TIC Americas

Venue: Moon Palace Arena Convention Center. Main Foyer. Universal Ballroom. Ground floor

Participants: Secretary of Foreign Affairs of Mexico and Secretary General of the OAS
Monday, June 19
8:00 a.m. - 6:00 p.m. YABT meeting. TIC Americas and ECO-Challenge 8.0 2017 (continued)

Venue: Moon Palace Arena Convention Center. Main Foyer. Universal Ballroom. Ground floor
9:30 a.m. - 2:00 p.m. Private Sector Forum (Business Forum)

Venue: Moon Palace Arena Convention Center. Sections 16-18. Universal Ballroom. Ground floor
3:00 - 4:00 p.m.    Dialogue on the rule of law and environmental justice. (Event organized by the Government of Mexico)

Venue: Universal Ballroom. Ground floor. Sections 16-18.
5:00 - 5:45 p.m.                Award of the 2015 and 2016 Inter-American Prizes for Innovation in Public Management

Venue: Moon Palace Arena Convention Center. Sections 16-18. Universal Ballroom. Ground floor.
Tuesday, June 20

7:30 - 8:30 a.m.

Breakfast of the Secretary General and Assistant Secretary General with SICA

Venue: Hotel Moon Palace Room. Sunrise Section

10:30 - 12:30 p.m.      

The multidimensional poverty index as a policy tool for ensuring no one is left behind. (Event organized by the Government of Mexico)

Venue: Universal Ballroom. Ground floor. Sections 16-18
4:00 - 5:00 p.m. Illicit arms trafficking: Challenges and opportunities in the implementation of the Inter-American Convention against Illicit Trafficking in Firearms. (Event organized by the Government of Mexico)

Venue: Universal Ballroom. Ground floor. Sections 16-18
5:15 - 6:40 p.m Cybersecurity: confidence-building for a secure and transparent digital community. (Event organized by the Government of Mexico)

Venue: Universal Ballroom. Ground floor. Sections 16-18
Wednesday, June 21
7:30 - 9:00 a.m.                Breakfast of the Secretary General and Assistant Secretary General with CARICOM

Venue: Hotel Moon Palace Room. Sunrise Section
12:00 - 1:00 p.m.            Comprehensive disaster risk management (Event organized by the Government of Mexico)

Venue: Universal Ballroom. Ground floor. Sections 16-18
1:00 - 2:00 p.m. Measures to prevent banking risk (“de-risking”). (Event organized by the Government of Mexico)

Venue: Universal Ballroom. Ground floor. Sections 16-18

 

 

4. Areas and services for the media


4.1. International Media Center

Media representatives with General Assembly credentials will have access to the International Media Center. It will be located at the Convention Center, Moon Palace Cancun; will be open beginning on Sunday, June 18 from 09:00 (local time) until the end of the day, on Monday, June 19 from 07:00 (local time), on Tuesday, June 20 from 07:00 (local time), and on Wednesday, June 21 until the end of the day.
This center will offer the following services:

  • Wireless Internet (Wi-Fi).
  • Closed circuit television to monitor the transmission. The inaugural meeting and the plenaries will be broadcast live in the International Media Center. Sound will be original language from the plenary hall. To hear interpretation you will need to connect via webcast http://www.oas.org/en/media_center/webcast_schedule.asp
  • The electrical current in Mexico is 110 volts and the type A and type B plugs are used.
  • The radio and television transmission center will have a video signal on the screen and original audio. There will be an audio box with 20 outputs in the original language.

To request high-definition video, contact Mr. Ernesto Cossich at ecossich@oas.org


4.2. Internet

The OAS, through its webpage (www.oas.org) and the official webpage of the General Assembly
www.oas.org/en/47ga, will provide live webcast services of the meetings of the Foreign Ministers, the Opening Ceremony, the Plenary Sessions and the Press Conferences in the four official languages of the OAS. The videos will be available on the webpage http://www.oas.org/en/media_center/videos.asp.


4.3. Plenary Sessions and Press Conferences

If you wish to link the webcast to your website, please send an email to: webcast@oas.org and/or contact Ernesto Cossich (ECossich@oas.org). Radio and television stations that wish to air the webcast signal are authorized to do so.

The OAS, at http://www.flickr.com/photos/oasoea/, will have galleries of high resolution photographs from the General Assembly that you may publish with due credit. Similarly, official documents, draft resolutions, reports, speeches, press releases and other documents will become immediately available on the Assembly’s Web page.


4.4. Photographers and cameramen/women

Photographers and cameramen/women will be allowed to take images of particular events to be announced in due time. Among them are the following:

  • Inaugural ceremony

    For security reasons implemented by the Estado Mayor Presidencial of Mexico, one photographer or videographer and one other journalist per media outlet will be allowed access to the plenary session. Both must be accredited to cover the General Assembly.

    All accredited journalists for the General Assembly will be able to follow and record the public events of the General Assembly in the International Media Center. Photographs (http://www.flickr.com/photos/oasoea) and official video (http://www.oas.org/es/centro_noticias/videos.asp) of the ceremony will be available on the OAS webpage.

  • First plenary session on each of the two days of the General Assembly
  • Closing ceremony
  • Closing ceremony press conference


4.5. Press “pools”

If necessary, press "pools" are groups of limited size of media representatives (photographers and camera operators) who will be granted access to those events in which space is limited in order to capture images. The makeup of these “pools” will be announced in due time.


4.6. Official photograph

The official photograph will be taken on Monday, June 19 at 18:45 (local time) at the Moon Palace Arena Convention Center.


4.7 Official radio and TV signal

Canal Once will operate as the host channel for the Assembly, distributing the signal to all other channels.

CONTACT for the official signal: Tere Costa, tcosta@canalonce.ipn.mx +5729 4372.

In the Press Room the audio and video signal of the plenary sessions will be made available. Journalists are responsible for bringing the necessary equipment to make connections.


4.8 Satellite signal

Technical Data Values
Satellite Intelsat 34
Transponder 09C
Bandwidth 9 MHz
Encoding DVB-S2
Modulation 8PSK
FEC 3/4
Download Frequency 3938.5 MHz
Data Rate 15.6781 Mbps
Symbol Rate 7.200 Msps
Roll Off 0.20
Pilot ON
Polarity Vertical
Format 1080i60, MPEG4

Mexico City time

Monday June 19, 8:00 - 9:30
Monday June 19, 18:30 - 20:00

Tuesday June 20, 8:00 - 13:30

Wednesday June 21, 8:30 - 10:00
Wednesday June 21, 16:30 - 20:00

5. Hotels and Interesting Tips

5.1. Recommended Hotels for the press

hoteles 47 Asamblea General List of Hotels »

Hotel Room types (rates in US$ and mexican pesos $) Contact information and reservation deadlines

Hotel Moon Palace Cancún

Carretera Cancún-Chetumal km. 340, Cancún, Quintana Roo, C.P. 77500
Lobby Sunrise

Superior de lujo vista al jardín
US$358 con impuestos en habitación sencilla

US$199 con impuestos por persona en habitación doble

Tarifas todo incluido

(01800) 839 4249
Sra. Jessica Huerta
Supervisora de reservaciones
jhuerta@palaceresorts.com

Sra. Virginia Avendaño
vavendano@palaceresorts.com

 

Sujeto a disponibilidad

Bel Air Collection Resort & Spa Cancun

Blvd. Kukulcán Km. 20.5, Zona Hotelera, Cancún, Quintana Roo, C.P. 77500.

Tarifa por noche: $1,950

Impuestos incluidos. Incluye desayuno.

Código de grupo: EVENTO OEA

Reservaciones:
reservations1@belaircollection.com
Srita. Coral de la O
9981931770 ext. 1200

 

Vigencia de tarifa 8 de junio/Sujeto a disponibilidad

Emporio Hotel & Suites Cancún

Blvd. Kukulcán Km. 17, Segunda Etapa Zona Hotelera, Cancún, Quintana Roo, C.P. 77500.

Tarifa por noche: Superior vista al mar $2,050 habitación sencilla

Tarifa por noche: Jr. Suite $3,150 habitación sencilla o doble

No incluye impuestos ni propinas. Incluye desayuno.

Código de grupo: ASAMBLE GENERAL OEA 2017.

cancun.areservaciones4@hotelesemporio.com
cancun.gtreserv@hotelesemporio.com

(01 998) 2833800 Ext. 2110


Sujeto a disponibilidad

The Westin Resort & Spa, Cancun

Boulevard Kukulcán Km 20, Cancun, Quintana Roo, C.P. 77500.

Tarifa por noche: USD 179.
No incluye impuestos. No incluye desayuno.

Código de grupo: Secretaria De Relaciones Exteriores

(01 998) 8 48 74 00
jonathan.armas@westin.com

 

Vigencia de tarifa: 5 de junio/Sujeto a disponibilidad

Krystal Urban Cancún Centro

Avenida Sayil, Manzana 1, Lote 4C-07, Súper Manzana 4-A, Malecón, Cancún, Cancún, Quintana Roo, C.P. 77500.

Tarifas por noche:

$1,500 habitación sencilla,
$ 1,700 habitación doble.

Impuestos incluidos. Desayuno Buffet incluido

Código de grupo: OEA2017

reservaciones.kuc@krystal-hotels.com
Reservaciones:
01-998-8488000
01-800-5797825

 

Vigencia de tarifa: 5 de junio/Sujeto a disponibilidad

Hampton Inn by Hilton Cancun Cumbres

Blvd. Luis Donaldo Colosio, Manzana 1, Súper Manzana 310, Cancún, Quintana Roo, C.P. 77500.

Tarifas por noche:

$1,691 habitación sencilla o doble, $250 persona adicional.

No incluye impuestos. Incluye desayuno.

Código de grupo: Secretaría de Relaciones Exteriores

Said Jimenez, said.jimenez@hilton.com
(01 998) 2 34 05 00

 

Sujeto a disponibilidad

City Express Cancún

Av. Nichupté, Manzana 1, Súper Manzana 8, Lote 4, Col. Centro, Cancún, Quintana Roo, C.P. 77500.

Tarifa por noche: $1,270 habitación sencilla.

Incluye impuestos. Incluye desayuno.

Código de grupo: GROUP OEA – EXTERNAL RELATIONSHIP

Reservaciones: Gabriela Juárez
gjuarez@hotelescity.com
01 55 52 49 80 50 ext. 1425
01 800 248 93 97

 

Sujeto a disponibilidad

City Express Junior Cancún

Av. Nichupté Poniente, Col. Centro, Cancún, Quintana Roo, C.P. 77500.

Tarifa por noche: $1,100 habitación sencilla.

Incluye impuestos. Incluye desayuno.

Código de grupo: GROUP OEA – EXTERNAL RELATIONSHIPS

Reservaciones:
Gabriela Juárez
gjuarez@hotelescity.com
01 55 52 49 80 50 ext. 1425
01 800 248 93 97

 

Sujeto a disponibilidad

 

6. Useful information

6.1. Time Zone and Telephone Area Codes

The time zone in the City of Cancun is UTC/GTM—5 hours (Central time)

The international telephone code of the country is 52, and the telephone code of the City of Cancun is 998. To call Mexican landline telephones from foreign landline telephones, dial +52 + 2 digits of the city code + 8 digits of the telephone number. In the case of cell phones dial +52 + 1 +10 digits of the telephone number telephone number.

In the City of Cancun, calls between local landline telephone numbers only require that you dial 7 digits of the number. To call a local landline number from a landline number in another region in Mexico, use 01 + 10 digits of the telephone number. To dial from a local landline telephone to a local cell phone number, use 044+ 10 telephone number digits. To call from a landline telephone to a cellphone in another region of the country, use 045+10 digits of the telephone number. 


6.2 Taxes

All purchases in Mexico are taxed with an Impuesto al Valor Agregado (IVA)/Value Added Tax (VAT) of 16%, except food and medicine.


6.3 Electrical Current

The electrical current in Mexico is 110 volts and it uses Type A and Type B sockets.

Electrical Current

6.4 Vaccines

...

6.5. Maps