CP/RES. 830 (1342/02)

ESTABLISHMENT OF THE DATE, AGENDA, AND CALENDAR, AND RULES OF
PROCEDURE OF THE MEETING OF EXPERTS ON CONFIDENCE- AND
SECURITY- BUILDING MEASURES IN THE REGION

THE PERMANENT COUNCIL OF THE ORGANIZATION OF AMERICAN STATES,

RECALLING:

That through its resolution "Summit-mandated Meeting of Experts on Confidence and Security Building Measures in the Region," [AG/RES. 1880 (XXXII-O/02)], the General Assembly convened this Meeting of Experts for December 5 and 6, 2002 in Miami, Florida to evaluate implementation and consider the next steps to further consolidate mutual confidence;

That the General Assembly through the said resolution instructed the Permanent Council "to prepare the Meeting of Experts, including the drafting and approval of the agenda and schedule"; and

That the General Assembly requested through the said resolution that the Permanent Council transmit the conclusions and recommendations of the Meeting of Experts to the preparatory body of the Special Conference on Security as a contribution to the preparation of that Conference, and that the Council take into account the conclusions and recommendations of the Fifth Conference of Defense Ministers of the Americas in preparing this Meeting of Experts;

RECALLING FURTHER that through its resolution "Special Conference on Security," [AG/RES. 1908 (XXXII-O/02)], the General Assembly requested the Permanent Council "[t]o carry out the preparatory work for the Summit-mandated Meeting of Experts on Confidence and Security Building Measures to evaluate implementation and consider next steps to further mutual confidence";

HAVING SEEN the Report by the Chair of the Committee on Hemispheric Security on the Meeting of Experts in Confidence- and Security-Building Measures in the Region (CP/CSH-507/02); and

TAKING NOTE of the proposed postponement of the said Meeting of Experts,

RESOLVES:

1.     To hold the Meeting of Experts on Confidence and Security Building Measures in the Region in Miami, Florida from February 3 to 4, 2003.

2.     To adopt the attached draft Agenda and Calendar, and Rules of Procedure for the above-mentioned Meeting of Experts.

APPENDIX I

MEETING OF EXPERTS ON CONFIDENCE- AND SECURITY-BUILDING MEASURES IN THE REGION

DRAFT AGENDA AND CALENDAR

First day

1.     Inaugural Session

2.     Preparatory Session

3.     First Plenary Session

A.     Evaluation and analysis of implementation of Confidence- and Security-Building Measures in the region

i.     Review and promotion of Confidence- and Security-Building Measures

ii.     Review and promotion of transparency measures in the region

iii.     Evaluation of the impact of Confidence- and Security-Building Measures applied and adopted on hemispheric security at all levels

B.     Next steps to further consolidate mutual confidence

i.     Identification of new Confidence- and Security-Building Measures to further consolidate mutual confidence in the region

ii.     Future OAS efforts regarding Confidence- and Security-Building Measures

iii.     Institutionalization of the Confidence- and Security-Building Measures approach in the Hemisphere

4.     First Working Group Session

Declaration of Miami on Confidence- and Security-Building Measures: Recommendations to the Summit-mandated Special Conference on Security

Second day

5.     Second Plenary Session (if needed)

6.     Second Working Group Session

Declaration of Miami on Confidence- and Security-Building Measures: Recommendations to the Summit-mandated Special Conference on Security

7.     Closing Plenary Session

A.     Report of Working Group B. Report of Informal Working Group C. Adoption of the Declaration of Miami on Confidence- and Security-Building Measures: Recommendations to the Summit-mandated Special Conference on Security D. Adoption of An Illustrative List of Confidence- and Security-Building Measures

APPENDIX II

MEETING OF EXPERTS ON CONFIDENCE- AND SECURITY-BUILDING MEASURES IN THE REGION

DRAFT RULES OF PROCEDURE

I.     PURPOSE OF THE MEETING

Article 1. Convened by the General Assembly of the Organization of American States through its resolution AG/RES. 1880 (XXXII-O/02), "Summit-Mandated Meeting of Experts on Confidence and Security Building Measures", the Meeting is being held to consider the topics on the draft agenda approved by the Permanent Council in its resolution CP/RES. 830 (1342/02) and adopted by the Meeting.

Documents, studies, proposals, and drafts presented by member states on the agenda items shall also be considered.

II.     PARTICIPANTS

Article 2.     The governments of member states of the Organization may accredit delegations to the Meeting. Delegations may be comprised of the representatives, advisers, and other members accredited by the governments.

Article 3.     Accreditation shall be accomplished by way of communications addressed to the Secretary General of the Organization.

Article 4.     The Secretary General of the Organization or a representative designated by him shall participate in the Meeting with voice but without vote, in accordance with Article 110 of the Charter of the Organization.

Article 5.     Permanent observer state governments may accredit observers to the Meeting by writing to the Secretary General and in accordance with the resolutions of the General Assembly and the Permanent Council.

The following parties may also accredit observers to the Meeting:

a.     Governments of states that are neither member nor permanent observer states of the Organization, if the Committee on Hemispheric Security or the Meeting so decides, with the agreement of the host country;

b.     Inter-American specialized organizations and regional intergovernmental organizations of the Americas;

c.     The United Nations and its associated specialized agencies; d. Other international or national organizations or agencies, if so decided by the Committee on Hemispheric Security or the Meeting, with the agreement of the host country government.

The General Secretariat shall issue invitations to the international institutions referred to in subparagraphs (b) and (c) and, at the request of the Committee on Hemispheric Security or of the Meeting, to the institutions and governments mentioned in subparagraphs (a) and (d).

Article 6.     International or national nongovernmental organizations or agencies and individuals of recognized competence in the matters to be considered may attend the Meeting as special guests, if the Committee on Hemispheric Security or the Meeting so decides, with the agreement of the host country government.

Article 7.     The observers mentioned in Article 5 may take the floor at the Meeting at the invitation of the chair.

The special guests mentioned in Article 6 may take the floor if the Meeting so decides.

III.     OFFICERS OF THE MEETING

Article 8.     The government of the host country shall appoint an interim Meeting chair, who shall serve until the Meeting elects its chair, and who shall be a representative of that country. Meeting shall also elect its Vice-Chair.

Article 9.     The chair of the Meeting shall take any steps he or she deems appropriate to facilitate the proceedings and secure adherence to these Rules of Procedure.

Article 10.     Working groups shall be formed as may be necessary; the respective chairs shall be elected as agreed to by the participating delegates.

IV.     SECRETARIAT

Article 11.     The General Secretariat of the Organization of American States shall provide technical and secretariat services to the Meeting. Such services shall be supervised by a staff member so appointed by the Secretary General of the Organization.

V.     SESSIONS AND MEETINGS OF THE MEETING

Article 12.     The Meeting shall have an opening session, plenary sessions and a closing session. Meetings of any working groups established may also be held.

Article 13.     Decisions adopted by the Permanent Council in its resolution CP/RES. 830 (1342/02), "Establishment of the Date, Agenda and Calendar, and Rules of Procedure of the Meeting of Experts on Confidence and Security Building Measures in the Region", as well as those taken by the Committee on Hemispheric Security shall be formally adopted at the plenary session.

Article 14.     The Meeting shall meet in plenary session to hear the general statements of the heads of delegation in accordance with the order of precedence established by lot by the Permanent Council in its session of November 6, 2002. As a general rule, such statements shall last no more than seven minutes.

Article 15.     Unless otherwise decided by the Meeting, the sessions and meetings referred to in Article 12 shall be open. Observers and special guests may attend the open sessions and meetings of the Meeting, and may attend closed sessions and meetings when invited by the chair with the agreement of the Meeting.

VI.     DISCUSSIONS, PROCEEDINGS, AND VOTING

Article 16.     English, French, Portuguese, and Spanish shall be the official languages of the Meeting.

Article 17.     A majority of the delegations accredited to the Meeting shall constitute a quorum for plenary sessions and for meetings of the working group.

Article 18.     In order for any decision taken by the Meeting to be reconsidered, a corresponding motion approved by a majority vote of the delegations accredited to the Meeting shall be required.

Article 19.     During discussion of a topic, any delegation may raise a point of order, which shall be decided upon immediately by the chair. Any delegation may appeal this decision, in which case the appeal shall be put to a vote. While raising a point of order, a delegation may not go into the substance of the matter under discussion.

Article 20.     The chair or any delegation may propose suspension of discussion. Only two delegations may speak in favor of, and two against, such a motion, which shall be put to a vote immediately.

Article 21.     The chair or any delegation may propose that a discussion be brought to a close when they deem a matter to have been discussed sufficiently. Only two delegations may speak in favor of, and two against, such a motion, which shall be put to a vote immediately.

Article 22.     During any discussion, the chair or any delegation may propose suspension or adjournment of the session or meeting. Such a motion shall be put to a vote immediately and without discussion.

Article 23.     The Meeting shall make every effort to adopt its decisions by consensus.

Article 24.     When every effort to arrive at a consensus has been made, the Meeting may adopt decisions by a majority vote of the delegations accredited to the Meeting.

Article 25.     Voting shall be conducted by a show of hands, but any delegation may request a roll-call vote, which shall be taken beginning with the member states accredited to the Meeting in Spanish alphabetical order.

VII.     CONCLUSIONS AND FINAL REPORT

Article 26.     The chair of the Meeting shall forward the final conclusions of the Meeting, through the General Secretariat of the Organization of American States, to the governments of the member states of the Organization and to the other Meeting participants.

Article 27.     Procedural matters not provided for in these Rules of Procedure shall be resolved by the Meeting itself.